Facility
Use Reservation Contract Request
Organization Name:_____________________________________________________________
Applicant
Name:________________________________________________________________
Address: City: Zip:________________
Day Phone:( ) Evening Phone:( ) FAX:(___)_____________
Day(s) of Use:_____________________
Date(s) of Use:ญญญญญญญญญญ____________________________
Rental Hours: From:__________________
To: ญญ____________________
Set-up Time: From: __________________
To: __________________ (Reduced
rate)
Day(s) of Use:_____________________
Date(s) of Use:ญญญญญญญญญญ____________________________
Rental Hours: From: _________________
To: _____________________
Set-up Time: From: __________________
To: __________________ (Reduced
rate)
Type of Activity:
Number
Attending:_________________
Select
Room and Room Arrangement:
_____
1/2 Classroom (seats 18) _____
Classroom (seats 36)
_____
1/2 Aerobics room (20) _____
Aerobics room (40)
_____
Meeting room (seats 35) _____
1/2 Multi-use room w/kitchen
_____
1/2 Multi-use room (seats 66) _____
Multi-use room w/kitchen
_____
Multi-use room _____
Small gym
_____
1/2 main gym _____
Full gym
Please
draw a diagram for room set up on the reverse side of this page
_____
Classroom: rows of chairs and tables
facing front, or
_____ tables and chairs around perimeter of room
_____
Conference: rows of chairs facing front,
rectangular table at front
_____
Dining: round tables with 6-8 chairs each
_____
Reception: round/rectangular tables at end of room, chairs around perimeter of
room
RELEASE FROM
LIABILITY AND INDEMNIFICATION
In consideration for and as a condition of the use of
the above stated facility, the applicant shall hold the City of Newport,
(hereafter known as "City"), its employees and agents harmless from
any claim, loss or liability arising out of or related to the applicant's use of
the premises, or from any condition of the used premises, including any such
claim, loss or liability which may be caused by or contributed to in whole or
in part by the City, its employees and agents.
The applicant shall indemnify the City, (1) for any damage to the City's
property occurring during the use thereof, whether or not the applicant is
responsible therefore and (2) for expenses and costs, including attorney's
fees, incurred by the City or its employees and agents, in defending against
any claims or demands for losses or liability arising from or related to the
applicant's use of the premises.
I have read, understand and agree to abide by the
Rental Policies and Frees for the type of facility I am applying to rent and I
will be present at the facility during its use.
I further realize the ramifications of failure to abide by the policies
and/or permit requirements. I understand
that submittal of this application does not guarantee approval of my
application.
Applicant's
Signature Date _____________________
1)
City
sponsored events will have priority for space.
2)
Rooms
will be scheduled on a first-come, first-served basis. Reservations may be made up to a maximum of
twelve (12) months prior to the desired date.
3)
Applications
may be made for no more than 3 consecutive months.
4)
Applicants
must be 21 years of age or older.
5)
The
date is reserved when application and payment are received.
6)
Refunds
will be granted with 72 hours advance notice of cancellation. Refunds will not be made for events not
utilizing the full rental time period.
7)
Only
free-standing decorations are permitted.
Do not affix anything to ceiling, walls, doors, columns or windows. Magnets and/or suction cups are acceptable
for windows or window frames. Candles or
open flames are prohibited. Rice,
birdseed, confetti, dance wax, bubbles, etc. are not allowed inside or on the
outside terrace.
8)
Smoking
is not permitted within the facility.
9)
Alcoholic
beverages are not permitted on the premises, except by permit (for
multi-purpose room and outdoor terrace only).
10)
Weapons
and controlled substances are strictly prohibited. Possession will result in
dismissal from the facility.
11)
The
Control Desk Staff have authority to assign rooms as needed.
12)
Facility
renters are responsible for controlling noise that may be disturbing to other
activities.
13)
The
City is not responsible for personal injuries, damages, or lost property.
14)
The
Control Desk Staff reserve the right to request a group or organization to
relinquish specific time and/or space if the activity conflicts with
community-oriented programs.
15)
The
City reserves the right to adjust fees as necessary.
16)
For
your protection, you may wish to obtain Public Liability Insurance while on
City property to indemnify against loss resulting from bodily injury and/or
property damage. Your personal insurance agent or an insurance agent can assist
you.
RENTAL FEES
1/2
Classroom or 1/2 Aerobics room $10/hour
Full
Classroom, Meeting room, or Aerobics room $15/hour
1/2
Multi-Use room $25/hour
Full
Multi-Use room $50/hour
*Kitchen, additional $ 5/hour
1/2
Main Gym or Small Gym $25/hour
Full
Gym $50/hour
*Kitchen: Refundable cleaning/damage deposit $50.00
User
preparation/setup/cleanup $5.00/half
hour
EQUIPMENT:
The
following equipment is available for rental groups:
Portable sound system $15.00
TV/VCR 15.00
Overhead Projector
15.00
Disco Ball
10.00
30 cup Coffeemaker
10.00 (provide your own coffee & supplies)
100
cup Coffeemaker 10.00
(provide your own coffee & supplies)